The project for the company offsite 2-day training session has been given a preliminary go-ahead. However, a budget needs to be submitted for approval.Update the Microsoft® Project file submitted in Week Two by adding the following information:Identify resources (both personnel and materiel) needed for the project.Assign the resources to the project tasks.Estimate the costs for the resources, and add the costs to the resource information in the Microsoft Project file.Estimate the total cost for the project, using the Microsoft® Project budget or cost reports.Submit all Individual assignments (Project Proposal and Project Task List and Schedule) with updates based on instructor feedback. Click the Assignment Files tab to submit your assignment.Running head: SOFTWARE APPLICATION TRAINING
1
Software Application Training
Harold Osborne
CMGT/ 410
December 05, 2016
David Carrier
Offsite Application
2
Introduction
Development of software got performed for the reason to enable the workforce to
continue working out of office and manage their office data while out of office. With the
continued technological advancements in technology has necessitated the need for applications
that aid people manage their programs out of the office. According to Nitecki, and Kendrick,
(2013), the growing inception of small gadgets including Personal Digital Assistant and other
handheld devices offers managers and other stakeholders in project management industry.
Several employees would benefit from the use of the application software, (Nitecki, & Kendrick,
2013).
In Nitecki, and Kendrick’s, (2013), would be a high-end single user application package
that lets project developers synchronize, develop, manage, review and perform other actions on a
hand held gadgets. Not many firms have that kind of application, let alone the idea that they
would apply in their management; thus the firm would get ahead of other companies when it
comes to application processing.
The idea got conceptualized after members of the information technology department got
tasked with determining a natural means of managing data and synchronizing them while they
worked out of the office. Out of that, software idea sprung, and they sort to develop the project.
Nitecki, and Kendrick, (2013), pointed that the application targeted to quicken the operations of
the firm and let the people work from sites and homes and continue at the office. The activities
of the enterprise smoothened as they could get performed from any location as long as the
Offsite Application
3
employee had access to their gadgets and had a proper training on how to manipulate the
application, (Nitecki, & Kendrick, 2013).
MEMORANDUM
TO:
All Employees
FROM:
Corporate Office
DATE:
December 5, 2016
SUBJECT:
Software application Training
CC:
Board of Directors
Body
The application would get beneficial to many cooperative or organizations that dealt with
a development of projects that involved movements in and out of office. The application got
gendered through online vendors and website of the firm. Other sales also got directed towards
potential clients with emails that asked them if they ever got interested in trying a new
application. There also existed an agreement between the firm and companies that made gadgets
so as to assist in the marketing of the application, (Nitecki, & Kendrick, 2013).
The relationship between employees and the managerial team of the company got
enhanced in the most efficient manner with little wastage of resources of the organization to
move around to update data and source content. Workers of the company would do their work
from the comfort of their homes and synchronized the data with that of the office so that others
would pick from where they left. The overall advantage of the application was improved
Offsite Application
4
efficiency and time-saving in accomplishing tasks. The venture attained a competitive advantage
over its peer companies as they performed their duties in an efficient manner. The security of the
application would not get compromised, as well as got cheap and convenient to meeting the
needs of the organization. All employees that tried the got the app installed on their smart
devices heaved a sigh of relief.
Hentzen, (2012) pointed that the
application got absorbed as part of the firm as
there was a growing need for the availability of data that would exist both in the site and the
office irrespective of the person assigned to work on it. The application also enhanced employeremployee relationship as it ensured that the employee and the employer accessed the database of
the firm for the purpose of obtaining the same data content, (Hentzen, 2012).
Benefits the employers and employees
The system resulted in a cost-effective means of handling the processes of the firm as it
ensured that workers carried their duties autonomously without supervision, Hentzen, (2012).
The application also resulted in a means where the employees would ensure that they consult
themselves whenever they required making adjustments throughout the development of the
project in real-time. The application was thus both beneficial to the employers and employees.
Project scope and control measures
The development of the application elicited the amount that it would take one to develop
and fully deploy the application. The cost of training the users required many funds, though, the
efficiency that it would bring the firm was immeasurable. The firm made a rough estimate of the
Offsite Application
5
cost of developing, testing, deploying the application and training the application, as explained in
(Hentzen, 2012).
According to Hentzen, (2012), the greatest concern was whether the application would
perform all the tasks as planned. Another was whether the cost incurred in developing and
deploying the application was worth the functionalities of the application. The firm would then
use the application to address its immediate requirements and also sell it to other businesses that
required to use the application in case they needed has similar problems.
The online market process
The application would get marketed on online platforms and alongside the products of
the firm as they had shared goals. The application would get sold to corporations and not
individuals, or if necessary, the individual had to explain or indicate the name of the business
that he worked for to enable follow-up activities, so as to prevent the use of the application for
dubious deals. Discounts got given to firms that acquired the product; free training got
administered to the people depending on the number of individuals that used the application,
(Hentzen, 2012).
Software application goals and objective
The most important reason for the development of the application was the development
of a platform where employees would synchronize their data without and moving around.
Hentzen, (2012) cited that the venture would take advantage of the latest applications so as to
come up with something productive to the users and the firm. The company also needed a
Offsite Application
6
request that workers or the stakeholders that used the application use little difficulty in ensuring
that it worked as per the laid down requirements.
Regards,
Harold Osborne
The cost of the budget
Cost
Amount
Designing the infrastructure
$100,000
Implementing the infrastructure
$ 900,000
Testing the system
$50,000
Training of the users
$ 35,000
Maintaining the system
$200,000 per year
Total estimated cost
$1,285,000
The estimated cost of the development, reached $1,285,000, which was relatively high.
But the returns of the project measured against that production figure indicated that the project
was worthy. A comparison of the figures and those of the expected returns gave the firm a
relative competitive advantage in comparison to its peer firms.
Benefits
Amount
Time saved in terms of money
$800,000 per year
Money generated from sales
$ 100,000 per year
Offsite Application
7
Efficiency obtained
$50,000 per year
Wastage reduction
$100,000 per year
An evaluation into the figures above, it is worth noting that the firm received a node to go
on training its employees and proceed with the launching of the application. The managers ought
not to fear anything on the costs as they were one time and the benefits were long term and
continuous.
Conclusion
The most important reason for the development of the application was the development
of a platform where employees would synchronize their data without and moving around.
Hentzen, (2012) cited that the venture would take advantage of the latest applications so as to
come up with something productive to the users and the firm. The company also needed a
request that workers or the stakeholders that used the application use little difficulty in ensuring
that it worked as per the laid down requirements.
Offsite Application
8
Offsite Application
References
Hentzen, W. (2012). The software developers guide. Whitefish Bay, Wis: Hentzenwerke Pub.
Nitecki, D. A., & Kendrick, C. L. (2013). Library off-site shelving: Guide for high-density
facilities. Englewood, Colo: Libraries Unlimited.
Tittel, E., & Korelc, J. (2013). Windows server 2008 for dummies. Hoboken, N.J: John Wiley &
Sons.
9
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